In order to distribute the workload of purchasers, SRM offers the so called automatic assignment. In this context, which of the following are true?
A . Automatic assignment can be done for External requirements, Purchase Orders or Contracts.
B . The BADI BBP_PFRP_ASSIGN_BADI is used to define rules.
C . Documents can be assigned to purchasing groups that are themselves assigned to different purchasing organizations
D . One purchase requisition can have multiple lines, each of which is assigned to a different purchasing group.
Answer: A,B,D
Explanation:
Automatic assignment of a purchasing group or purchasing organization can be carried out for the following documents:
✑ External requirements
✑ Purchase orders
✑ Contracts
✑ RFx
Assigned documents automatically appear for processing in the work lists of the purchasers that belong to the purchasing group or organization. The documents are automatically assigned to the purchasing group according to given criteria. This speeds up the entire procurement process, since documents do not have to be assigned manually in order for the purchasers responsible to process them.
It is also possible to reassign documents that have already been assigned to a purchasing group or organization ― if the purchaser responsible for the group or organization is absent, for example.
You need to have implemented and activated the Business Add-In (BAdI)
BBP_PGRP_ASSIGN_BADI. Here the rules covering the assignment of purchasing groups to documents are defined.
This BAdI contains a method for each type of document to be assigned:
✑ BBP_SC_PGRP_ASSIGN for external requirements
✑ BBP_PO_PGRP_ASSIGN for purchase orders
✑ BBP_CT_PGRP_ASSIGN for contracts
✑ BBP_BI_PGRP_ASSIGN for RFx
If you do not define any rules, the system distributes the documents to a standard purchasing group or organization, as defined in your organizational plan.
You can reassign these documents manually or redefine assignment rules in the above-mentioned BAdI and rerun the automatic workload distribution. To do this, you set the filter value ONLINE in the BAdI BBP_PGRP_ASSIGN_BADI.
Process Flow
The workload distribution process is outlined below. The two diagrams show the process for requirements. Details of each diagram are described underneath each diagram.
Caution
Documents cannot be assigned to purchasing groups that are themselves assigned to different purchasing organizations. Besides, purchasing groups and organizations must reference the same logical system in the back-end.
Workload Distribution for Requirements
Part A